This version agreed by the Board Autumn 2010 Next review Winter 2013-14 Board Meeting We expect all those working or volunteering with AACT to have a mature, professional regard for the health and safety of others and of themselves. As much of our work takes place in premises managed by other organisations, in particular our work in schools or on University of Reading campuses, the area Safety Policies of the relevant institution apply in those areas. In the case of a volunteer, it is the responsibility of their main Contact to ensure they have received appropriate Health and Safety information during their induction (see website, section on working and volunteering with us). In the case of paid consultants (who may be self-employed, or employees of an external organisation), each consultant should ensure they understand the Health and Safety requirements of whatever area they are in. If they are unsure, they have a responsibility to contact AACT (see contact information on our website) to clarify Health and Safety issues. Appended below is an example Risk Assessment form (based on one used when working at the University of Reading). Pre-sessional checks: In the case of AACT working with an organisation augmenting their ‘normal’ work (e.g. in a school providing a class-like session) the host organisation will of course need to satisfy itself that the activity and area have been checked. In the case of AACT working on others’ premises to organise e.g. a one-off activity (e.g. in a partner museum or other public place) the AACT organiser should do a pre-sessional check (using the headings in the form below and with local staff as appropriate) to ensure that the spaces are set-up as expected for the event.

Event Name	i-say tea	Date	19 March 2011	Time	2-4.30
Location	MERL	Event organiser	Annette Haworth	Event safety controller	Annette Haworth/Museum staff
Assessor	Fred	Date		Permission given by	Director of UMASCS

Section 1 – Identify hazards – consider all the activities within the social event and tick the boxes of significant hazards that apply

1.	Fire hazards		7.	Layout and traffic routes		13.	Pressurised equipment		19.	Inflatables		25.	Seating arrangements		31.	Confined space
2.	Crowd control		8.	Lighting levels		14.	Noise and vibration		20.	Other temporary structures		26.	Welfare		32.	Lone working
3.	Slips, trips, housekeeping		9.	Lighting systems		15.	Environmental noise		21.	Fairground equipment		27.	Sanitation		33.	Vehicles, driving
4.	Fall of person		10.	Heating and ventilation		16.	Communication		22.	Lasers		28.	Food provision	x	34.	Machinery/lifting equipment
5.	Fall of objects		11.	Electrical equipment	x	17.	Violence to attendees or staff		23.	Fireworks		29.	Work with animals		35.	Other – please specify
6.	Manual handling		12.	Use of portable tools		18.	Marquees		24.	Pyrotechnics		30.	Chemicals, fumes dust

  Section 2 – Who may be at risk – tick the boxes of all relevant persons at risk

Employees	x	Contractors		Students	x
Children		Visitors	x	Special needs

  Section 3 – Risk controls– For each hazard identified in Section 1 and for the persons identified in Section 2, complete this section

Hazard no.	Hazard description	Existing controls	Risk level			Further action needed
			High	Med	Low
11	Use of PCs	PCs will be used in the areas designed for visitors to use such equipment (ie ground floor of museum and St Andrews)			x	Usual care with leads in Reading room (which is designed for such use)
28	Food provision	Food will be provided in the Studio which is set up for such provision			x	Food is very simple, and bought and consumed immediately.Tea urn supplied by the museum and used in usual place with experienced person overseeing it.